MUSIC PARK FOOD VENDOR
EXPRESSION OF INTEREST
The Boyup Brook Country Music Festival presented by LiveLighter is held in the Music Park on Jackson St, Boyup Brook, which is owned by the Shire of Boyup Brook and is situated approximately 269km from Perth.
Submissions to the County Music Club of Boyup Brook WA Inc. (the Club) Festival Committee must address the selection criteria which is strictly enforced as it is linked to our sponsorship obligations and our commitment to be an environmentally sustainable event. Please read the criteria carefully to ensure you are able to meet these standards.
All food vendors must be a registered food business in accordance with the Food Act 2008.
A Food Notification form must be complete and lodged with the Shire of Boyup Brook. download
Vendors are strongly encouraged to apply for a listing in the “Healthier Vendor Guide.” download
Healthy choice options must be offered as per the “Traffic Light System.”
Vendors must agree not to display sugary drinks.
Consider alternative options rather than single use plastics, where practical.
Provision of public liability certificate of currency.
Compliance with Energy Safety requirements for gas appliances at events. download
Compliance with Energy Safety & Worksafe WA requirements for annual testing and tagging of extension leads and electrical appliances. download
Colour photo of van and catering set up.
Itemised menu plan.
Completed expressions of interest and application forms must be returned, together with all the necessary information, to the Club Festival Committee by the 8th of November 2019. The Club Festival Committee will assess applications and notify successful applicants by the 6th of December 2019. Full payment of your site fee will be required within 14 days of notification that your application has been approved. If your payment is not received within this time frame your site could be reallocated.
Vendors will be responsible for their own accommodation. There are various accommodation options available for the weekend but obviously accommodation is at a premium. Bookings can be made through www.countrymusicwa.com.au.
A designated parking area has been allocated to vendors. This area is located on the roadside verge opposite the Music Park. It is easily accessible to all vendors. Vendors will not be able to leave vehicles in the Music Park unless approved prior.
Arrival Times – bump in
Vendors can commence setup from 9:00am Friday but must be onsite by 3:00pm on Friday. Entry is through the main gate on Jackson St. We ask that you liaise with the Stallholder Coordinator to confirm expected arrival times. This will prevent delays in placement and setup. Vendors will be issued two (2) passes for each stall site on arrival.
Friday 5:00pm until close (approx. midnight), Saturday 12:00pm until close (approx. midnight), Sunday 7:00am until close (approx. 3:00pm.) Unless otherwise agreed to by the Club and Festival Committee in writing.
Departure Times – bump out
NO site is to be dismantled before 4:00pm (except for inclement weather) on Sunday. ALL sites are to be cleared by 8:00pm on Sunday. The Club books the grounds only for the Festival.
The Music Park grounds are reticulated and there is also underground power. Any person causing site damage as a result of stakes in the ground without permission will be required to pay for all repairs at their cost.
Disabled parking will be near Gate 1. Disabled toilets are also available. Police are in attendance at different times. Ambulance and a First Aid Post are on site during Festival hours. At other times, call 000.
There is limited access to power at the Music Park, and generators will be used to supplement power. Exhibitors are requested to apply for power ONLY if no alternative arrangements are available. An Audit of power usage will be undertaken over the weekend. Your extension cords must be tested and tagged annually and connected via a residual current (RCD) to the Music Park power supply. The Club and Festival Committee accept no responsibility for loss or damage of equipment.
Gas Installation at Events
Energy Safety may carry out on site gas safety inspections of gas appliances before and while being used in public venues to ensure conformance with the Act, Regulations and Australian Standards. Energy Safety reserves the right to require immediate correction of any unsafe condition. Failure to comply with the Act or Regulations may result in the issuing of an Infringement Notice, Notice of Defect or Inspector’s Order with significant penalties.
Further information can be found by following the link at
The Club recognises that good risk management is underpinned by effective management strategies. It is your responsibility to ensure the area within your control is maintained in a safe condition. If you identify any potential hazards or risks that are not within your control, REPORT THEM IMMEDIATELY to the Food Vendor Coordinator or to Event Staff.
The movement of vehicles on any grassed area must be limited to placement to the designated site. Vehicles moving within the grounds must move slowly (less than 10kmph) and do so with extreme caution at all times. Only vehicles that have been listed and paid for will be permitted on site. Once your stall vehicle is in place it will remain so until the close of the event on Sunday afternoon.
Security staff will be present throughout the Festival times and throughout the nights. Vendors must ensure valuables are secure at all times. The Club and Festival Committee accept no responsibility for damage or loss.
The Club and Festival Committee reserves the right to reject/eject any stallholder/vendor that is found to be in breach of our event conditions, or is placing others at risk by their act/omission, which is deemed not to be in the best interest of the Club and Festival.